National Application Center :: career details :: File Clerks
Career Details :: File Clerks
File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
No previous work-related skill, knowledge, or experience is needed for these occupations. For example, a person can become a general office clerk even if he/she has never worked in an office before.
These occupations may require a high school diploma or GED certificate. Some may require a formal training course to obtain a license.
Employees in these occupations need anywhere from a few days to a few months of training. Usually, an experienced worker could show you how to do the job.
- Locates and retrieves files upon request from authorized users.
- Scans or reads incoming materials to determine filing order or location.
- Sorts or classifies information, according to content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Places materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- Removes or destroys outdated materials in accordance with file maintenance schedules or legal requirements.
- Inserts additional data on file records.
- Inspects or examines materials or files for accuracy, legibility, or damage.
- Photographs or makes copies of data and records, using photocopying or microfilming equipment.
- Assigns and records or stamps identification numbers or codes to index materials for filing.
- Authorizes or documents materials movement, using logbook or computer, and traces missing files.
- Data Entry Keyers
- Mail Clerks, Except Mail Machine Operators and Postal Service
- Marking Clerks
- Medical Secretaries
- Order Fillers, Wholesale and Retail Sales
General Work Activities
- Handling and Moving Objects
- Identifying Objects, Actions, and Events
- Documenting/Recording Information
- Processing Information
- Getting Information Needed to Do the Job
- Information Organization
- Reading Comprehension
- Information Gathering
Frequent Work Context
- Importance of Being Exact or Accurate
- Importance of Being Sure All Is Done
- Consequence of Error